Try the pay and bill workflowCreate your first assignment — a contractor placed with a client — and run through the full cycle: timesheet, invoice, payment. Start with 2 free active assignments, no credit card required.
Back office software built for recruitment agencies
From assignment to invoice — one connected workflow
You place contractors with clients. You manage their rates, track their time, invoice the client, and pay the contractor. Hubbado connects that entire workflow so you stop re-keying data between disconnected systems.
The spreadsheet problem
Every contractor has a different rate. Every client has different billing terms. Most agencies manage this in spreadsheets — or worse, across multiple spreadsheets that nobody trusts. When a rate changes or a new contractor starts, someone has to update every system that touches that data. It's slow, error-prone, and it doesn't scale.
Re-keying between systems
Your timesheet system doesn't talk to your invoicing system. Your invoicing system doesn't know about your pay rates. So someone sits between them, copying data from one to the other, every billing cycle. That person is expensive, and the process breaks every time a rate is wrong or a timesheet is late.
Umbrella costs and JSL exposure
If you use umbrella companies to pay your contractors, you're paying their margin on every worker. From April 2026, Joint and Several Liability means you're also carrying their compliance risk. Running your own PAYE gives you control over both costs and risk — but only if your software can handle back-calculation from charge rate to gross pay.
Pay and bill in one workflow
The core of agency operations is pay and bill: pay the contractor, bill the client, keep the margin. In most setups those are separate processes — different systems, different data entry, different timing. Hubbado runs both from a single approved timesheet. One approval triggers both the supplier invoice (what you owe the contractor) and the client invoice (what you charge). Rates, margins, and billing terms are set once on the assignment. Self-billing is supported — the contractor doesn't need to send you an invoice.
Client and supplier invoices from one timesheet
Each timesheet carries both the pay rate and the charge rate. When it's approved, both invoices generate automatically — no re-keying, no reconciliation. Update a rate on the assignment and every future timesheet and invoice reflects it. Your margin is visible at every stage, not just at month-end.
Corrections without the headache
When something's wrong — a shift entered incorrectly, a rate agreed after the fact, time charged to the wrong company — you fix the timesheet and the invoices sort themselves out. Credit notes and replacement invoices generate automatically with clean, readable amounts. No manual document creation, no confusing partial figures to explain to your clients.
Key features for recruitment agencies
Agency Payroll
Back-calculate from charge rate to gross pay. Run your own PAYE and eliminate umbrella company margins.
Learn moreTimesheets
Rate-aware timesheets that show costs and charges in real time. Contractors submit, managers approve, invoices generate.
Learn moreInvoicing
Automatic supplier and client invoices from approved timesheets. Uploads to Xero automatically.
Learn moreContracts & Assignments
Manage assignments with complex rate structures, notice periods, and compliance requirements across multiple clients.
Learn moreJSL Risk Elimination
Move contractors onto your own PAYE and remove umbrella company exposure before April 2026.
Learn moreBullhorn Integration
Pull placements from Bullhorn into Hubbado as draft assignments. No double-entry of contractor and client data.
Learn moreBuilt inside a recruitment agency
Hubbado was built inside a recruitment agency and has been managing hundreds of contractors across thousands of contracts since 2015. The features exist because we needed them ourselves.
“The Hubbado platform has been the easiest and best platform to use, with good visibility of my assignments, timesheets and invoices. It's by far the most accessible, intuitive and well designed UI I've used for this kind work /assignment management."
“Reports I get from other vendors are often late and incorrect but never from the Hubbado portal”
“Approving client terms and managing timesheets is a seamless process”