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Stop Re-Entering Contractor Timesheets
Hubbado imports timesheet data from your clients' portals and systems automatically — no API required.
When your clients insist on their own timesheet system, your team ends up entering the same hours twice. Hubbado reads timesheet data from client portals like Beeline, SAP Fieldglass, and Coupa — plus PDFs, emailed spreadsheets, and any other source. Imported timesheets flow straight into your approvals and invoicing. One entry, no reconciliation.
50 contractors, 5 portals, 50 timesheets re-entered every week
Your contractors enter timesheets into the client's portal. Then they enter the same data again into your system. A reviewer on your team opens both systems side by side and checks the numbers match. Three people involved in getting one set of hours into your system.
When something doesn't match, you're chasing contractors, cross-referencing portals, and delaying approvals. Back-office timesheet entry at this scale means errors are inevitable — and every error delays billing.
Reads client systems directly — no API required
Hubbado reads your clients' portals and timesheet systems directly. No API access needed, no integration project, no waiting for your client's IT team. Using the credentials your team already has, it navigates to the timesheet data and extracts what's there.
Beeline, SAP Fieldglass, Coupa, or anything else — Hubbado connects to your clients' systems regardless of what they use. When a client portal changes its layout, Hubbado adapts. Your team is notified if a read can't be completed, so nothing slips through silently.
Not every client uses a portal. Some send timesheets as PDF attachments. Some email spreadsheets. Some have systems your team has never heard of. Hubbado ingests timesheet data from all of these sources — the same staging, review, and billing flow regardless of how the data arrives.
Hubbado checks client systems on a schedule you set — daily, weekly, or on demand. You provide the credentials during setup. Credentials are stored encrypted, used only for scheduled reads, and revocable at any time. Hubbado is read-only — it never modifies anything in the client system.
Your client uses a system we haven't seen? We'll have it connected in days.
Because Hubbado uses AI to understand portal content, there's no custom integration to build for each system. It reads and interprets whatever layout and format the portal uses. When you win a new client with an unfamiliar timesheet system, your team isn't waiting months for a technical integration — Hubbado is reading it within days.
Queued for review, confirmed by your team
Every timesheet imported from a client system lands in a staging area before it enters yours. Your team reviews the data, confirms it's correct, and releases it into your billing flow. Where the client system doesn't include rates or assignment details, your team fills in the gaps before the timesheet moves forward.
Records that need attention are flagged automatically — new workers the system hasn't seen before, hours that don't match an existing assignment, or missing information. Your team focuses on the exceptions, not on checking every line.
When the client changes something, the billing follows
Client systems aren't static. Hours get adjusted, entries get corrected, records change after you've already processed them. Hubbado detects these changes automatically and flags them for your review.
Because imported timesheets connect to the same billing chain as internal ones, corrections flow through automatically. If you've already billed for a timesheet that the client then changes, Hubbado generates the credit notes and replacement invoices with clean, readable amounts. No manual document creation, no confusing partial figures.
Every step recorded, every decision traceable
Every state change is recorded permanently. From the moment data is read from a client system to the moment it becomes an approved timesheet, the full history is preserved. Not just what happened, but when, by whom, and from what source.
Each timesheet records what was read from the client system, when it was read, what your team reviewed, any changes made during staging, and who confirmed the final version. When a client queries an invoice, you can trace it back to the exact data it was built from.
Contractor timesheet automation — without the busywork
Agencies and consultancies shouldn't be paying people to copy numbers between systems. From client system to approved timesheet to invoice — no re-keying, no reconciliation, no gaps.
Timesheet importing is currently in private beta. Get in touch to request access
Hubbado's innovative platform deserves special mention. It has been remarkably user-friendly and intuitive, simplifying processes and communication throughout the recruitment phase and beyond.
“Approving client terms and managing timesheets is a seamless process”
“The Hubbado platform has been the easiest and best platform to use, with good visibility of my assignments, timesheets and invoices. It's by far the most accessible, intuitive and well designed UI I've used for this kind work /assignment management."