Project coordinator - CSG LRP Technology delivery
Context
We require an experienced project coordinator to work on a large business transformation technology program.
Task list / requirements
- Manages changes to the program MS teams site structure
- Maintains the programme high level plan with any changes as defined by the program manager
- Manages workstream updates to the programme detailed plan
- Collates and chases down weekly workstream reporting
- Attends, documents and distributes programme meeting outputs
- Manages the program risks & issues log
- Interacts with other departments as required by the program manager (Setting up meetings, getting information/documentation as required)
- Supports the program manager in preparing programme documentation including and not limited to (Programme reporting packs/processes/financial tracking, etc)
- Sets up and maintains the resource leave tracker
- Sets up meetings based on best delegates availability as required
- Supports Service introduction with setting up meetings with the right stakeholders
- Manages communications at a programme level to the relevant stakeholder groups
- Manages the programme mail inbox (If one is required)
- Raises any orders (If required)
- Accountable for creating and managing the program change log
- Captures department sub-processes
- Manages any changes to the org chart
Essential skills\qualifications
- Must have 3 years minimum experience in similar roles
- Must be able to manage MS Project plans with confidence
- Must be able to define and develop process flows/organisation charts in Visio
- Experience of working with MS teams
- Advanced MS Excel, MS PowerPoint skills
- Must be prepared to sign a non-disclosure agreement
- Must be prepared to work within the a hybrid working policy (2 days a week in the office)
Desirable skills
- Prince 2 foundation
- P3O foundation
- Agile methodology foundation
- ITIL foundation
- Business analysis qualification
- Working experience with Ariba(Placing orders)
- Knowledge of Spark (Raising changes)
- Change management and representing technical changes
- Experienced working in large organisations within the IT sector
- A basic understanding of ITIL processes and service support models
Desirable personal qualities
- Would suit someone that is tenacious and can deal with ambiguity
- Someone that can adapt to a fast paced working environment
- Must be methodical with attention to detail
- Should be able to pick things up quickly and hit the ground running